Issue an invoice and it takes the next number, its figures are fixed and Settledge makes the PDF. Send it by email with the PDF attached and the date is recorded. To change an issued invoice, raise a credit note.
Invoice INV-0024Calderbeck Freight plc
Paid in full
TotalFixed when the invoice was issued
£5,145.00
INV-0024.pdfSent by email, PDF attached
Open
OutstandingPaid 26 September 2026
£0.00
An issued invoice cannot be edited. A credit note reverses it.
Demo company, demo figures
A quarter-end pack for your accountant
Download one quarter as a zip of plain CSV files: the nine boxes, sales, bank income, purchases and corrections, with a README. The quarter-end pack holds no account numbers and no raw bank data.
Quarter-end packQuarter to 30 September 2026
One zip
boxes.csvThe nine figures, with how many records make each one.
sales.csvEvery invoice and credit note counted in this quarter.
bank_income.csvMoney in that counts as sales without an invoice.
purchases.csvEvery purchase in this quarter, with what it adds to Boxes 4 and 7.
corrections.csvPurchases from filed quarters: counted in this one, or reported separately where marked.
README.txtThe scheme, the rules used, and what each file holds.
Demo company, demo figures
Take everything out
Export everything prepares a zip of the whole company: records, receipts, documents and the raw bank data, with a READ-ME-FIRST file that explains each folder. Your records leave with you.
Export everythingThe whole company, not one quarter
One zip
recordsfolder
receiptsfolder
documentsfolder
READ-ME-FIRST.txtexplains each folder
Demo company, demo figures
Your director's loan ledger
When you pay for something personally, the Director's loan ledger keeps the running balance, so you can be repaid and your accountant can see how. Mileage is worked out from the miles you enter, and use of home from the bills you enter and the business-use share you set in Settings. Both go on the same ledger. It reads as a list that shows where each line came from.
Director's loanTarnwick Systems Ltd
BalanceThe company owes the director £55.30
MileageOstrel office, Leeds. Owed to the director.
£64.90
Use of home, SeptemberOwed to the director.
£96.00
Paid personallyQuillhost, software. Owed to the director.
£14.40
Repaid by the company28 August 2026. Taken off what is owed.
£120.00
Demo company, demo figures
Read the profit, record the dividends
Profit and loss with a Corporation Tax estimate, dividends with their documents, and the financial position.
Each contract shows its profit to date: its income less its own costs, before the company's other costs. Under the Flat Rate Scheme, income is after the flat-rate VAT due on it.
Profit and loss1 April to 26 October 2026
Estimate
1 sales receipt of £2,400.00 isn't allocated to an invoice, and you have an invoice still open, so it may be counted twice in Trading income. Allocate it from its bank line.
Corporation Tax estimateIf that payment is already in your invoices
£10,947.48
Corporation Tax estimateIf it is not
£11,583.48
Settledge cannot tell which, so it shows both. An estimate on profit to date, not a provision. The tax bands are not adjusted for a part year.
Demo company, demo figures
What it does not do
Not included
It does not charge VAT on an invoice dated before your registration date. A PDF is made only for invoices in pounds, and it needs your registered office saved in Settings. Export everything includes raw bank data and personal information about you and the people you paid, so keep the file somewhere safe.
